Departmental Guide

The University of Auckland Senate established the Student Representative System and Staff-Student Consultative Committees at the University in 1968. The purpose of the Committees is to enable students to participate, with staff in the direction and activities of Departments, Faculties and Schools, facilitate greater communication between staff and students, and to identify and address areas of concern for students.

Every Department appoints a staff member to have primary responsibility for the class rep system within the Department. This involves organising two Student Staff Consultative Committee (SSCC) meetings a semester, sending out the agenda for these meetings to class reps and relevant staff, and distributing the minutes of each meeting to class reps and AUSA.

Below is a timeline to help staff responsible for administering the class rep system within a department. You can also grab a pdf copy here.


Timeline

  • Before Semester Starts

    The Auckland University Students’ Association Student Voice Coordinator announces the call for class reps (postgraduate reps included). Emails Group Service Administrators at least two weeks before the semester starts. Included in the email: Class rep powerpoint slides, AUSA official class rep handbook, and Training information and other supporting documents.
  • Group Service Administrators email the lecturers all the relevant class rep documents and ask the lecturers to email back with the following information: Class rep name, University email address, and Course code.
  • Semester Begins

    Group Service Administrators receive the class rep information from the lecturers. Group Service Administrators collect all the class rep email addresses and emails the class rep the registration form along with training information and Student-Staff Consultative Committee meeting times. The elected class rep details are put up on CANVAS by the lecturer.
  • End of Second Week

    Class rep fills the online registration form. The form data is collected onto a Google sheet. If the timeline is missed, the class rep will potentially miss out on the physical training held in week three.
  • Week Three

    Class rep training. Towards the end of week three, the Student Voice Coordinator will make contact with the class reps who miss out on training.
  • Quarterly

    Group Service Administrators work with the Staff Rep (in charge of the Student-Staff Consulatitve Committee in each department/discipline area) to prepare the agenda and finalise the minutes. These are then sent to studentvoice@ausa.org.nz.