The University of Auckland Senate established the Student Representative System and Staff-Student Consultative Committees at the University in 1968. The purpose of the Committees is to enable students to participate, with staff in the direction and activities of Departments, Faculties and Schools, facilitate greater communication between staff and students, and to identify and address areas of concern for students.
Every Department appoints a staff member to have primary responsibility for the class rep system within the Department. This involves organising two Student Staff Consultative Committee (SSCC) meetings a semester, sending out the agenda for these meetings to class reps and relevant staff, and distributing the minutes of each meeting to class reps and AUSA.
Below is a timeline to help staff responsible for administering the class rep system within a department. You can also grab a pdf copy here.
Before Semester StartsThe Auckland University Students’ Association Student Voice Coordinator announces the call for class reps (postgraduate reps included). Emails Group Service Administrators at least two weeks before the semester starts. Included in the email: Class rep powerpoint slides, AUSA official class rep handbook, and Training information and other supporting documents.
- Group Service Administrators email the lecturers all the relevant class rep documents and ask the lecturers to email back with the following information: Class rep name, University email address, and Course code.
Semester BeginsGroup Service Administrators receive the class rep information from the lecturers. Group Service Administrators collect all the class rep email addresses and emails the class rep the registration form along with training information and Student-Staff Consultative Committee meeting times. The elected class rep details are put up on CANVAS by the lecturer.
End of Second WeekClass rep fills the online registration form. The form data is collected onto a Google sheet. If the timeline is missed, the class rep will potentially miss out on the physical training held in week three.
Week ThreeClass rep training. Towards the end of week three, the Student Voice Coordinator will make contact with the class reps who miss out on training.
QuarterlyGroup Service Administrators work with the Staff Rep (in charge of the Student-Staff Consulatitve Committee in each department/discipline area) to prepare the agenda and finalise the minutes. These are then sent to firstname.lastname@example.org.
- Ensuring all classes has a Class Rep in your Department/School. (At least one Class Rep per paper is needed, including all postgraduate programmes).
- Supplying the AUSA Class Rep Coordinator with names and contact details of your class reps. Please email email@example.com for the online form.
- Organising the Staff Student Consultative Committee (SSCC) meetings. These are usually held twice per semester and include attendance from Department/School staff members and the Class Reps.
- Making sure the minutes of the SSCC meetings are forwarded to the AUSA Student Voice Coordinator (firstname.lastname@example.org)
- That one of the Class Reps for your Department/School also sits on the Faculty SSCC.
- Active roles in steps are highlighted in bold
- Deadline for registration is the Wednesday in week two of the semester. The Student Voice Coordinator would manage the Google drive and give access to GSAs to filter the google sheet to retrieve the information for their subject areas.
- Larger class may require more than one class rep. There is no limit on the number of reps per class. Postgraduate classes with less than 15 students do not need a class rep.
- Postgraduate reps include taught masters/ honours and PhD students.